Shawn - Today is Our Club's Annual General Meeting
Attendance: 20 Members in person, 2 Members via Zoom. Quorum was reached for AGM.
1) The 4-Way Test
2) Personal Reflection
3) Rotary Minute
Scott:
After Rotary Park was built, it was a tradition that each year Rotarians would go for a meeting in Rotary Park and hold a barbecue. He passed around a photo of such an event and suggested we do it this year.
4) Visiting Rotarians
Kevin Armstrong - from the Sydney Sunrise Rotary Club (Guest Speaker - Tulip Sales)
5) Visiting Rotaract / Interact Students
N/A
6) Guests of Rotarians
N/A
7) Happy Fines / Sad Fines
Happy Fines:
John - today is his last day of work before his retirement! Congratulations John, may you have a very relaxing and enjoyable retirement!
Scott – he won that bad dad's joke on CBC. His prize was a book of bad dead jokes.
Gord: happy to have everyone back up Boston pizza.
Reminder from Brandon that many happy and sad fines were made over Zoom meetings and it is important to follow up and pay them.
8) Committee Reports
Paper Chase - Rotary Park
Scott:
Thank you to all Rotarians involved with the Paper Chase this year.
He passed around a photo of a portion of the litter that was picked up the first year of the Paper Chase.
John's Retirement
Today is John's last day of work. He has practised law for 42 years. Congratulations to John on a wonderful career!!
Our Club's AGM: Today is our Club's AGM
Shawn:
Amendments to Bylaws
asked whether there were any questions about the changes to the Bylaws
Dave R. had two questions:
(1) consistency of use of term "prospective member" at Article II, Section 4 - In discussion it was explained that at Article II, Section 4, the "proposed member" has already been accepted as a member so the use of the term "new member" in Article II, Section 4 is ok.
(2) Article II: removal of option of current members to object to a prospective member - In discussion, it was determined that allowing that language was discriminatory and antiquated, so it was removed
no further questions
after the above-noted discussion, John moved a motion to replace the current bylaws with the amended bylaws previously circulated by way of notice to members. Motion was seconded by Todd.
Vote on motion was held. Motion was approved by special resolution of members.
Brandon:
Election of Directors and Officers for 2020-2021 Year
read those nominated:
Darren - President/Director
Shawn - Past President/Director
(vacant) - President-Elect (officer position to be filled by a Director at later date)
Brandon - Vice-President/Director
Alister - Treasurer/Director
Christine - Secretary/Director
Lisa - Bulletin Editor/Director
Debbie - Director
Bob - Director
Gina - Director
Keith - Director
Krista - Director
Hoyles - Director
Dave M. - Director
Motion to approve above-noted nominees for Officers and Directors for 2020-2021 Year, moved by Brandon. Seconded by Fletcher.
Brandon asked for questions.
Bob stated that usually there is a director in charge of each of the 5 avenues of service.
Brandon replied to Bob that RI has training and Committee guidance for each of the Committees set out in our Committee Handbook. If the Club wishes to break down the Committees into the 5 avenues of service, we can make sub-committees.
no further questions
Vote on motion was held. Motion was approved.
Scholarship Update
Bob:
he has followed up with RHS to get pictures of the scholarship winners.
he is hoping John is going to follow up with Sydney Academy to get pictures of their scholarship winners, and Scott will follow-up with Eskasoni to get pictures of their scholarship winners
Initially, our club agreed to provide $6000 in donations to the Crossroads new Wellness Room for equipment and renovation costs.
After Crossroads looked at the costs involved, they learned they would require an additional $3500 to complete the project.
The club confirmed with Treasurer Alister that our club has the money to increase our donation by $3500.
The directors have already approved this request to go to the membership for vote.
Any questions about finances can be directed to Alister.
Debbie moved a motion to increase the donation from our club to Crossroads by $3500 for its new Wellness Room equipment and renovations. The motion was seconded by Alfred.
In discussion, it was advised that our Rotary club will have some recognition and naming rights.
the vote was held and the motion was passed
Handbooks
Brandon:
Our club started the process of preparing a handbook for the club last year. The initial template was provided by Hoyles.
The handbooks have now been approved by the directors and Brandon will review them with the club at another time, next week or the week after. The purpose of the handbooks is to go guide committee chairs and members.
9) Other Business
N/A
10) Secretary's Report
N/A
11) Area Governor's Report
N/A
12) President's Report
Today was Shawn's last day as President of our club.
He said it is really good to see everyone here (in person).
A big thank you to Shawn for all his hard work this past year as our President! Congratulations on a job well done!
13) Guest Speaker
Kevin Armstrong: Tulip Fundraiser for The Rotary Foundation's End Polio Campaign
The Sydney Sunrise Club is doing a fundraiser for Rotary Foundation's End Polio Campaign by selling tulip bulbs.
For every box of tulip bulbs that is sold, $14 will go to the fundraiser.
On behalf of his club, he is challenging our club to see who can sell the most tulips.
Our club will need a chair to organize this fundraiser.
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